Every association you manage. Every clock you're on.
CondoOS gives community association managers one queue for the work Florida's records law creates: records to post within 30 days, meeting notices to time, and owner records requests to answer within 10 working days. It counts the days, reminds you before a deadline, and keeps the record of what you did.
FIG 1
Every association you manage. Every clock you're on.
CondoOS gives community association managers one queue for the work Florida's records law creates: records to post within 30 days, meeting notices to time, and owner records requests to answer within 10 working days. It counts the days, reminds you before a deadline, and keeps the record of what you did.
FIG 1
Ten working days, counted on the Florida calendar.
Owners ask in the portal, by email or by letter, and you log it. CondoOS counts working days, skipping weekends and Florida state holidays, reminds you on days 5, 8 and 9, and alerts the board on day 9. When the record is already posted, you answer with a link to it.
Fla. Stat. 718.111(12)(c), (g). For HOAs, ask your attorney whether a link satisfies the request. General information, not legal advice.
FIG 2
Ten working days, counted on the Florida calendar.
Owners ask in the portal, by email or by letter, and you log it. CondoOS counts working days, skipping weekends and Florida state holidays, reminds you on days 5, 8 and 9, and alerts the board on day 9. When the record is already posted, you answer with a link to it.
Fla. Stat. 718.111(12)(c), (g). For HOAs, ask your attorney whether a link satisfies the request. General information, not legal advice.
FIG 2
FIG 3
Notices timed before they post.
Pick the meeting and CondoOS checks the notice against the minimum period before it posts: 48 continuous hours for a regular board meeting, and 14 days for owner meetings and for board meetings on budgets or special assessments.
CondoOS times and posts the website notice. Mailing or delivering notice to owners, and posting it at the property, are still the association's job.
Notices timed before they post.
Pick the meeting and CondoOS checks the notice against the minimum period before it posts: 48 continuous hours for a regular board meeting, and 14 days for owner meetings and for board meetings on budgets or special assessments.
CondoOS times and posts the website notice. Mailing or delivering notice to owners, and posting it at the property, are still the association's job.
FIG 3
Upload once. The board approves from a phone.
You upload the minutes, the budget or the contract. An authorized approver, a board member or the association administrator, approves it: one or two approvals, as each association sets. Then you publish. No record reaches owners without that approval.
- Files that look like they hold a bank account or Social Security number are held until a reviewer confirms the redaction.
- Meeting notices work differently: you post them, timed against the notice rules.
- Every upload, approval and publication is on the audit trail, with who and when.
Minutes of the Sep 14 board meeting
1 of 2 approvals- UploadedMaria Lopez · Fri Oct 2
- Checked for protected numbersNothing flagged · Fri Oct 2
- Approved by Elena Ruiz, SecretaryMon Oct 5 · first of 2 approvals
- Waiting for Daniel Ortiz, President7 days · second of 2 approvals
- Published by Maria LopezAfter the second approval, on the Official records page
FIG 4
Upload once. The board approves from a phone.
You upload the minutes, the budget or the contract. An authorized approver, a board member or the association administrator, approves it: one or two approvals, as each association sets. Then you publish. No record reaches owners without that approval.
- Files that look like they hold a bank account or Social Security number are held until a reviewer confirms the redaction.
- Meeting notices work differently: you post them, timed against the notice rules.
- Every upload, approval and publication is on the audit trail, with who and when.
Readiness score — reflects CondoOS workflow status, not a legal determination.
FIG 4
Take on a new association without retyping its history.
Drop in the back file: PDFs, Word, Excel or scans. Each file is read and filed into its statutory slot, with dates suggested and possible protected numbers flagged. You review every suggestion. Nothing is published from an import.
FIG 5
Take on a new association without retyping its history.
Drop in the back file: PDFs, Word, Excel or scans. Each file is read and filed into its statutory slot, with dates suggested and possible protected numbers flagged. You review every suggestion. Nothing is published from an import.
FIG 5
Know what's missing before the board meeting.
Each association has a readiness score, and “Why not 100?” lists what is costing points, in plain sentences, with the action that fixes each one. The board gets the same picture in a short monthly report.
Why not 100?
Bayfront Towers · 89Readiness score — reflects CondoOS workflow status, not a legal determination.
Know what's missing before the board meeting.
Each association has a readiness score, and “Why not 100?” lists what is costing points, in plain sentences, with the action that fixes each one. The board gets the same picture in a short monthly report.
Why not 100?
Bayfront Towers · 89Readiness score — reflects CondoOS workflow status, not a legal determination.
Questions community managers ask.
If yours isn't here, ask us before the demo.
No. CondoOS is the compliance layer: the statutory records website, the posting, notice and records-request clocks, and the audit trail. It doesn't do accounting or collect dues, so your accounting system stays where it is.
You see the associations you're assigned. Each association is walled off from every other, in the database itself as well as in the application, so one association's records never reach another's.
An authorized approver: a board member or the association administrator. Each association requires one or two approvals. Meeting notices work differently: you post them, timed against the notice rules.
From the day the association receives the written request, skipping weekends and Florida state holidays. CondoOS reminds you on days 5, 8 and 9, and alerts the board on day 9.
No. CondoOS times and posts the website notice. Mailing or delivering notice to owners, and posting it at the property, are still the association's job.
No. It reflects workflow status in CondoOS. The association's attorney decides what the law requires.
Bring your associations. We'll show them to you in CondoOS.
A 20-minute walkthrough with your own associations loaded. Send us their names and unit counts before the call.
Bring your associations. We'll show them to you in CondoOS.
A 20-minute walkthrough with your own associations loaded. Send us their names and unit counts before the call.