HOA website examples are most useful when they show not just a good-looking site but the specific pages and patterns that let owners find what the law says they must be able to find. In Florida, that standard is concrete: condominiums with 25 or more units and HOAs with 100 or more parcels must post defined records on a website or app with a protected owners-only section.
This article is for board members, community association managers (CAMs) and the volunteers who end up owning the association's site. It walks through nine patterns that line up with Fla. Stat. 718.111(12)(g) and 720.303(4), five common patterns that fall short, a comparison table, and a step-by-step way to audit your own site. The examples are composites we describe in words, based on the statutes and on the kinds of sites we review, not screenshots of real associations.
A good HOA website example in Florida is one that publishes the documents the statute lists, in places owners can find them, with a protected section that only owners and association employees can open. Everything else, from photos to amenity calendars, is optional.
The legal baseline differs by type of community:
Our Florida condo website requirements guide lists every condo document in detail. For the wider legal picture, see our maps of Florida condo law and Florida HOA laws.
The nine patterns below each correspond to a requirement in Chapter 718 or 720, so a site that uses all of them covers most of what the statutes ask an owner-facing site to show. Where a pattern applies only to condominiums, we say so.
Both statutes require notices of owner meetings, with agendas, to be posted at least 14 days before the meeting, in plain view on the front page or on a separate subpage labeled "Notices" that is conspicuously visible and linked from the front page. The strong pattern is a homepage banner that reads "Next meeting" with a link to a Notices page listing each upcoming meeting, its type, date, agenda and documents.
Instead of one long "Documents" folder, the strongest sites group records the way the statute lists them: governing documents, rules, minutes, budgets and financial reports, contracts and bids, insurance, inspection reports, and director certifications. An owner looking for the current insurance policy should not have to open twelve PDFs named "scan_0042".
The statute requires a protected location accessible only to owners and association employees, and credentials on an owner's written request. Good examples show a visible "Owner sign-in" link and a short line explaining how to request access, so owners do not have to email three people to find out.
For condominiums, the approved minutes of all board meetings over the preceding 12 months must be posted, along with the video recording, or a link to it, for meetings held by video conference. The clean pattern is a minutes page sorted by meeting date, each entry showing the approval date, with older files removed or archived as they pass 12 months.
Both statutes require any document to be considered and voted on by owners at a meeting, or listed on the agenda, to be posted at least 7 days before that meeting. Good sites attach these documents directly to the meeting's entry on the Notices page, so an owner reading the agenda sees the documents next to it.
Both statutes require a list of executory contracts and, after bidding closes, a list of bids received within the past year. For condominiums, summaries of bids over $500 must stay on the site for 1 year, or complete copies may be posted instead. The tidy pattern is a single table: contract, counterparty, term, and a link to bids received.
Both statutes require the annual budget, any proposed budget to be considered at the annual meeting, the annual financial report, and any monthly income or expense statement to be considered at a meeting. Strong sites label each file with its fiscal year and status, such as "proposed" or "adopted", so owners can tell what is current.
Condominium sites must post milestone inspection reports and other structural or life-safety inspection reports, the most recent structural integrity reserve study (SIRS) if applicable, and copies of building permits for ongoing or planned construction. A dedicated "Building safety" page keeps these together, which helps owners and buyers looking for the most consequential documents in the building.
Both statutes require posting each director's certification and any contracts or transactions with directors or related entities, plus documents about conflicts of interest. A "Board" page that lists current directors, links each to their certification and lists any disclosed related-party contracts covers this neatly.
The five patterns below are the gaps we see most often, and each one either misses a required element or creates a new risk. None of them is unusual, which is why they are worth checking for.
If you only need the short version, the table below pairs each requirement with what a strong site shows and the miss we see most.
| Requirement | Strong pattern | Common miss | Statute |
|---|---|---|---|
| Owner meeting notices | "Notices" page linked from the homepage, 14 days ahead | Notice buried in a newsletter PDF | 718.111(12)(g)2.m.; 720.303(4)(b)1.l. |
| Protected section | Visible owner sign-in with access instructions | No protected area at all | 718.111(12)(g)1.b.; 720.303(4)(b)2. |
| Minutes (condo) | Approved minutes for the preceding 12 months, by date | Drafts posted, or minutes added months late | 718.111(12)(g)2.e. |
| Documents for owner votes | Attached to the meeting entry 7 days ahead | Handed out at the meeting | 718.111(12)(g)2.m.; 720.303(4)(b)1.l. |
| Protected information | Redacted before upload | Unredacted rosters or account numbers | 718.111(12)(g)3.; 720.303(4)(b)4. |
| Building safety (condo) | Inspection reports, SIRS and permits together | Reports only in the manager's files | 718.111(12)(g)2.o.-q. |
Useful HOA website ideas are features that make required records easier to find or explain, without exposing information the law protects. A few additions consistently help owners.
Be cautious with ideas that add exposure, such as public owner directories or open comment boards. Rosters and contact details are restricted, and anything posted publicly is hard to take back.
You audit your association website by checking it the way an owner would, against the list your statute sets, and fixing gaps in order of risk. Six steps cover most sites in an afternoon.
The CondoOS Compliance Check scores an association's public website out of 100 points across seven checks, based on what an owner or buyer can see without signing in. It reads up to 15 public pages, follows links and respects robots.txt.
The seven checks and their weights are these:
The check has honest limits. It cannot see records behind an owner login, it reads no more than 15 pages, and its result is an automated estimate, not a legal opinion. It is a starting point for the audit above, not a substitute for it.
CondoOS by Sphere runs the statutory records website and owner portal for Florida condominiums and HOAs, built around the patterns above. Through the Comply suite, each association gets public pages and a protected owners' section, with an official records page for each statutory category. Owners request access, which is matched against the association's roster, and approved minutes and video-conference recordings stay up for a rolling 12 months.
Nothing reaches owners until an authorized approver signs off, and files flagged for Social Security or bank account numbers are held until a reviewer confirms redaction, as described on our security page. The readiness score shows the board which required postings are missing or late, and what each gap costs. To see the owner's side of a CondoOS site, with official records, notices and a records request with its due date, try the guided homeowner demo, which uses a fictional Florida association.
CondoOS gives no legal advice, and its Florida rule packs are drafts until counsel approves them. Custom domains are not yet available. If you are weighing site builders against compliance platforms more broadly, our overview of HOA and condo management software compares the categories.
A Florida HOA website, required at 100 or more parcels, should include the articles, bylaws, declaration and rules, contracts and recent bids, budgets and financial reports, insurance policies, director certifications, conflict-of-interest documents, and meeting notices with agendas. It must also have a protected section for owners and association employees only.
Florida HOAs with fewer than 100 parcels and condominiums with fewer than 25 units are not required to have a statutory website, although they must still keep official records and provide access on request. Many smaller associations post records anyway, because a posted record is an easy answer to an owner's request.
Yes. For condominiums, Fla. Stat. 718.111(12)(g) allows a website, app or web portal operated by a third-party provider, as long as it is dedicated to the association's activities. The association remains responsible for what is posted, so the board still needs a process for approvals and redaction.
Notices of owner meetings should be posted in plain view on the website's front page, or on a separate subpage labeled "Notices" that is conspicuously visible and linked from the front page. Both Florida statutes require posting at least 14 days before the meeting, with documents for owner votes posted at least 7 days before.
Protected information should never be posted, including Social Security, driver license and credit card numbers, personnel and medical records, attorney-client privileged material, and personal contact details owners have not agreed to share. Both statutes require the association to redact protected information from documents before posting them.
You can start by comparing the site with the statutory list, page by page, as an owner would see it. For a quick first read, the free CondoOS Compliance Check scores an association's public pages in about a minute. It cannot see behind an owner login and is not a legal opinion.
This article is general information about Florida law, not legal advice. For a decision about your association, talk to a Florida-licensed attorney.
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