HOA website templates are prebuilt page structures that an association fills with its own documents, and for a Florida association the useful ones are organized around the records the statute requires, not around a pretty homepage. A Florida condominium with 25 or more units must post a specific list of records under Fla. Stat. 718.111(12)(g), and a homeowners' association with 100 or more parcels must post a parallel list under Fla. Stat. 720.303(4)(b).
This article is for community association managers, volunteer board members and anyone rebuilding an association website in Florida. It gives you a free, page-by-page sitemap you can copy, shows which statutory item lives on which page, explains what must stay off the site, and compares a design template, a statute-mapped template and a managed records platform.
A Florida HOA website template should include a public area, a password-protected owner area and one clearly labeled place for every document type the statute lists. Three structural rules come straight from sections 718.111(12)(g) and 720.303(4)(b):
If you want the full statutory background first, our plain-English map of Florida condo law and the companion explainer on Florida HOA laws cover where these duties sit in Chapters 718 and 720.
The template below is a sitemap: each line is a page with the statutory items it holds. Copy it into your site builder or a spreadsheet and treat every line as a slot that must hold a current document.
Public pages (anyone can see)
Protected owner section (owners and association employees only)
A design template supplies colors and navigation; this list supplies the content contract. Our gallery of HOA and condo website examples shows how real associations lay out these same pages, including patterns that fall short.
The condo and HOA templates share most pages, but the condo list is longer and more time-bound. The table summarizes the differences that change your sitemap.
| Item | Florida condo (718.111(12)(g)) | Florida HOA (720.303(4)(b)) | Template impact |
|---|---|---|---|
| Who must have a site | Condominiums with 25 or more units, other than timeshare | Associations with 100 or more parcels, since January 1, 2025 | Count units or parcels before you build |
| Approved board minutes | Required for the preceding 12 months | Not on the posting list | Condo template needs a "Meetings" page |
| Video meeting recordings | Required for the preceding 12 months | Not on the posting list | Condo only |
| Inspection reports and SIRS | Required | Not on the posting list | Condo "Building safety" page |
| Records retention policy | Not on the posting list | Must be available through the site | HOA "Records policy" page |
| Owner meeting notice | 14 days before, in plain view or on "Notices" | 14 days before, in plain view or on "Notices" | Same page for both |
Our explainer of Fla. Stat. 718.111 walks through the condo official records list item by item, including retention periods.
Protected personal information must stay off the website, even inside documents the statute requires you to post. Section 718.111(12)(g)3. requires the condo association to ensure that records owners may not access are not posted, and to redact protected information before posting required documents. Section 720.303(4)(b)4. imposes the same duty on HOAs.
Build a redaction check into the template itself:
Both statutes limit liability to disclosures made with "knowing or intentional disregard" of the protected nature of the information. That is a defense, not a workflow, so add a review step before anything is posted.
You build a compliant association website by mapping documents to statutory slots first and choosing a design second.
Step 6 is the one most associations skip, and a site that was complete in January drifts by June.
Free HOA website templates are good enough for design, and rarely enough for compliance. They give you a homepage, a contact form and maybe a document library, but not Florida's lists. Here is a fair way to compare the three approaches you will find:
A design template is less useful when the board turns over often or a manager juggles many communities, because the knowledge of what is missing lives in someone's head. Even a perfect sitemap does not count the 48 continuous hours a condo board notice must be posted under section 718.112(2)(c), ask the board to approve minutes before they go public, or prove when a record went up. Our overview of HOA and condo management software explains where a records platform fits next to accounting tools. For a quick outside view of your current site, the free Compliance Check reads your public pages in about a minute and scores what an owner can find.
CondoOS treats the statute's list as the template. Obligations are generated from the association's type, unit count and number of stories; our platform page lists 22 obligation types for condos of three or more stories and 14 for HOAs. Each one becomes a slot on the association's records website. Documents move from uploaded to approved to published, with one or two approvers set per association, and files flagged for Social Security or bank account numbers cannot be approved until a reviewer confirms redaction. A readiness score with a "Why not 100?" view shows which slots are missing or late; how the readiness score works explains the method, and it reflects workflow status, not a legal determination. Our published guide to Florida condo website requirements covers the posting rules in more depth.
The best HOA website template for a Florida association is one organized around the statutory posting list, not around design. It needs a public "Notices" location, a protected owner section and a labeled slot for each required record, from governing documents to insurance policies. Any site builder can host that structure if you configure the login and keep each slot current.
Yes, a Florida condo association website needs a protected section. Section 718.111(12)(g) requires a subpage, portal or other protected location that the general public cannot reach and that only unit owners and association employees can access. On an owner's written request, the association must provide a username and password to that section.
Yes, a Florida HOA can use an app instead of a website. Section 720.303(4)(b) allows the documents to be posted on a website or made available through an application that can be downloaded on a mobile device. The app still needs a protected area limited to parcel owners and association employees, and the same posting list applies.
No, the Florida HOA website list in section 720.303(4)(b) does not include meeting minutes. Minutes remain official records that HOAs must keep for at least 7 years and make available on request. Condominiums are different: section 718.111(12)(g) requires approved board minutes for the preceding 12 months on the site.
A required record must appear within 30 days after the condo association receives or creates it, unless a shorter period applies. Notices follow their own clocks: owner meeting notices go up 14 days before the meeting, and board meeting notices must be posted no later than the date notice is required under section 718.112(2)(c).
Free HOA website templates are not compliant or noncompliant on their own; compliance depends on what you post and when. Most free templates lack a statutory page map, posting deadlines and a redaction step, so the association must add those itself. Use a free template for design and a statute-mapped sitemap for content.
This article is general information about Florida law, not legal advice. For a decision about your association, talk to a Florida-licensed attorney.
Florida Statute 718.111 explained: board duties, the 21 official records, retention periods, owner inspection rights, damages and what owners cannot see.
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